Meeting:       Executive Committee Meeting  

Venue:          Mirfield Cricket Club 

Date:             Thursday 18^th October 2007 

Attendance: Peter Smith, Gordon Cooper, Geoff Lowe, Mohamed Salim, Peter Dixon, Phillip Ackroyd, 
                        Martin Stubbs, Peter Burns, Jack Newsome and Richard Seddon. 

Apologies:   Steve Holliday, Brian Calverley, Russell Greenwood, Hilary Smith.

 The Committee had learnt just prior to the start of the meeting of the very sad death of Daniel Ward of Methley CC that evening. The Committee held a minutes silence in recognition of his passing. His achievements of the past season were also noted. The thoughts of the Committee were very much with the family.

REPORTS 

1. Chairman

• A letter was read out from Mirfield Parish Cavaliers. The letter was about a discussion taken place at Liversedge CC concerning the outcome of a disciplinary meeting with regard to Will Atkins. The Executive agreed that it consisted of hearsay and as no individuals were named in it, it was viewed that no further action would be taken. Action: Secretary to write and thank MPC for the letter but state no further action would be taken. 
  

• A Letter was read out from Mirfield CC. They were concerned at the geographical position they were in especially in relation to other clubs in the area and they were finding it difficult to attract new players and maintain existing ones. The Committee accepted all the content of the letter and agreed with them, but it still stood by the team entry conditions it had imposed on the club for 2008 season. 
  

• Disciplinary Meeting. A disciplinary meeting was held at Hunslet Nelson CC on the 10^th of September concerning Will Atkin of Mirfield PC and Robert Stenhouse of Moorlands CC

Neither person attended despite being asked, in the case of Robert Stenhouse, he had called to say he was unable to attend and regretted his action and would send a letter of apology and stated it would not be repeated.  The Committee accepted his apology and letter. Action: To send letter to Moorlands CC asking them to reprimand him and no further action would be necessary. 

• The disciplinary committee agreed that Will Atkin was to send a letter of apology over his abusive email and both himself and the club had been notified of this. It was noted that as of 18^th October, there had been no letter of apology or contact from him.

It was agreed that Will Atkin would be barred from managing or officiating at any age group within HWDJCL until a letter of apology is received and accepted.  (NB letter of apology received and accepted since this meeting).

 2. Treasurers Report 

(a) Fines 

• Horbury Bridge CC amassed £195.00 and did not appear to be going to pay despite several reminders.

Action: Secretary to write and inform Horbury Bridge CC that if fines not received by 15^th    November we would be reporting the matter to the YCB for them to take action.

• Birstall paid £66 instead of £75.

Action: Treasurer to write and inform them that all fines are to be   paid in full by 31^st October.

(b) Other 

• Credit note finally received from Surridge Sports.

• Solly Sports still owed Sponsorship for 2007 season.

     Action: Chairman to speak with Solly. 

• The Treasurer gave out a detailed summary of the current situation stating it was likely for the league to break even in the current year. He also listed financial considerations for the 2008 season and a projection worked on current League fees. It was agreed there would be no increase in League fees for the 2008 season. 

• The Treasurer was congratulated on the statement and on how efficiently the financial matters of the League were being dealt with.  

• Of the four issues that had arisen during the last season:  two had been cleared and two remained outstanding.

3. Presentation Evening 

• Chairman to send out invitations to both officials and umpires.

• Ralph Middlebrook had agreed to be the guest Speaker.

• The cost of food will be £200 and Tony Larvin and Brian Calverley were to run a raffle to help with funding.

• Four trophies from Wakefield Thornes are outstanding and one each from New Farnley and Carlton.  –All in hand.

• A new trophy was exhibited; this is to be given out for the first time this year ‘The Tom Austin Trophy’.   It is to be awarded to the girl cricketer of the season.

• Where applicable Trophy winners were agreed and a full list can be found on Appendix 2.

  4. Rule Changes and Clarification 

• Moorlands asked if they could put forward a Rule Amendment. It was agreed that the cut off was 30^th   September (Rule 6.4) and as such no further amendments would be considered.
  

•  It was reported on the amount of fines that were not being paid and the additional costs of having to keep writing to clubs who didn’t pay there fines on time, it was agreed that if any fines remained unpaid at the end of the financial year (September 2008) they would be doubled and would not be granted entry into the League the following season unless paid by the time of the AGM. Any club excluded from membership of the league, under such circumstances, would be reported to the YCB with the likely outcome that they would be barred from all forms of cricket until the outstanding debt is settled in full.
  

• September 30^th to become the new Year End. 
  

• Proposed Rule changes agreed see Appendix 1  CLICK HERE for details

 5. A O B

• Surridge Sports to be contacted and advised of the new secretary and all contracts to be updated.

     Action Secretary to contact Surridge Sports 

• The Treasurer asked for a detailed stock take on clothing.

     Action: Steve Holliday to be asked to do a Stock take. 

• Several committee members would attend the funeral of Daniel Ward.

• There was a view that to maintain the standards set by the Representative sides and to maintain the high standards of coaching they receive through the winter training programme the coaches should be paid to cover “out of pocket expenses.” It was also noted that coaches, were having to pay for the new coaching awards themselves. The Treasurer thought there would be sufficient funds generated from the nets to cover this, but it may affect the amount available for running the Representative sides through the summer. It was also said that many coaches when given the expenses would in return hand back the money as a donation.

Action: Agreed to pay coaches out of pocket expenses.  

MEETING CLOSED  21.32