Meeting:            Annual General Meeting 2007

Venue:          Gomersal CC

Date:             Monday 17^th December 7.30pm

Apologies:   Azaad, Peter Smith, Philip Akroyd, Daryl Vaile and Ronnie Hudson 

1. Roll Call

• Absent: Azaad, Heckmondwike, Netherton, Ossett.

Agreed to be fined

2. Schools / Sport club Links 

Shaun Fox from Spen Valley Sports College attended and addressed the meeting of the intended initiative to form links within the Spen Valley area with Cricket Clubs and the main Comprehensive Schools. The aim is to help these clubs with any aspect they could, his initial findings was the need for coach education and with this in mind he was arranging for courses to include Level 1 and 2 but also a “helpers” course aimed at young coaches and parents of children attending club practice sessions. There was also funding from the YCB available in the form of three hours of coaching from YCB staff at their club. It was hoped in the first year that inter-school competitions could be arranged with the help of the clubs making their grounds and facilities available for these matches. A district side would then be selected where they would play other schools sides like the ones from Leeds and Bradford by July / August time. He thanked the clubs for their time and handed out contact information to the twelve clubs affected by this. 

3. The Minutes of previous AGM

• The Minutes were proposed as correct with the amendment that New Farnley were present at that meeting

• All Agreed

4. Reports 

(a) Chairman

• The Chairman thanked all the clubs for their good work throughout the season.

• He asked that any of the clubs who also entered teams in the Bradford Junior League to inform him of the age groups so he could take this into account when arranging the 2008 fixtures.

 (b) Secretary’s Report

• The Secretary explained that in future the Minutes from Management, AGM and Executive Meetings would be published on the Leagues website as soon as possible for all to either read or down load.  This would eliminate the need to read them out at future meetings taking up valuable time.

• The Secretary asked if all clubs could either pay their fines quickly or inform the Executive of any disputes on fines. It was explained that none payment of fines took up a considerable amount of time and money in raising letters phone calls etc. which was a distraction to the actual running of the League.

 (c) Treasurers Report

• The Treasurer explained that the final accounts which had been distributed beforehand had provisions for outstanding fines of £205.00, £195.00 of which had been paid leaving just £10.00 outstanding. The clubs were then asked to adopt these Accounts

Proposed: New Farnley Seconded: Gomersal. All Agreed

The Treasurer was congratulated on these excellent Accounts. 

5. Review of clubs on probation and applications for new membership

• New clubs to the League in 2007 (Carlton and Methley) had been an asset to the League and no problems had arisen through the season and were taken off probation. It was explained that Horbury Bridge had paid their outstanding fines but the Executive needed to discuss there inclusion in the League for 2008 at the next Executive Meeting in January.
  

• Townville CC had made an application to join HWDJCL in 2008 with team entry confined to the U15 & U17 age groups initially. All in favour of allowing Townville CC to join the league.
   

6. Team Sheets

• Outstanding team sheets for Azaad and Heckmondwike

      Action: Fixtures Secretary to chase.

7. Rule Changes

• For full Rule changes and clarification please see Appendix 1 published below
  
  Item 1  Rule 3.2 :- Votes for 31 against 0 - Passed
  Item 2  Pages 23 &26 of Handbook :- Votes for 21 against 0- Passed
  Item 3 Rule 2.1 :- Votes for 13 Abstention 1 - Not passed
  Item 4 Rule 2e :-  Votes for 31 Against 0 - Passed
  Item 5 New Clause to U13, U15 & U17 Age Group Sections :- Votes for 30 against 1- Passed
  Item 6 New Paragraph page 11 of Handbook :- Votes for 31 against 0 - Passed
  Item 7 Withdrawn :- No votes cast
  Item 8 Clarification :- Votes for 31 against 0 - Passed

8. Annual Subscriptions and Fine Rate

• No Changes

 9. Election of Officers

• It was proposed to vote on block for Officers: 
  Proposed:  Martin Stubbs seconded Brian Calverley
  
  Officers for 2008 to serve on the Executive
  
  President                   Peter Smith
  Chairman                   Gordon S Cooper
  Secretary                   Richard Seddon
  Treasurer                   Jack Newsome
  Results Secretary      Geoff Lowe
  Fixtures Secretary     Gordon S Cooper
  
  Votes for 31 against 0

Meeting closed 8.55pm

Appendix 1.                                                    RULE CHANGES 2008

1. RULE 3.2 on page 6 – Delete and replace as follows
“An Executive Committee shall deal with matters arising out of League Rules and with routine business of the League. This Committee shall comprise the Patron, President, Life Vice-Presidents, Life Members, Chairperson, Secretary, Treasurer, Fixture Secretary and Results Secretary. They will also have the power to co-op as and when necessary”

 2.  THE GORDON S.COOPER CUP & MARSDIN CUP COMPETITION RULES Pages 23 and 26 of Handbook
Add new penultimate clause as follows
”Should a semi-final not be completed on the scheduled fixture date, the match is to be played or replayed on the following Sunday commencing at 2.30pm to permit league fixtures arranged for that date to go-ahead as planned. The semi-final concerned will be hosted by the club “first out of the hat” as determined by the published cup draw, however, if their ground is not available, for any reason, it may be played on the ground of their opponents. If both grounds are unavailable the match to be staged earlier on the first available weekday evening.
The final of the competition will, thereafter, be played on the Sunday immediately following completion of the semi-final in the same manner. Every effort will be made to appoint neutral umpires but a contingency shall be in place to provide club officials if this is not possible.” 

Amend existing final clauses as follows
“The winner of this competition will represent HWDJCL in the relevant ECB National Club competition provided the outcome is settled on the original fixture date, as published in the league Handbook, otherwise the club to go forward to the ECB competition will be decided by one of the following methods:
(a) a “bowl out” between the undefeated finalists, if conditions allow
(b) the undefeated finalist with the highest “net average run rate” achieved in completed league matches

 3.  GENERAL RULE
 Umpires and Supervision Rule 2.1 on Page 10 of the Handbook – Add,
 “Young persons may be allowed to umpire immediately they have reached the age of 18 years subject to the following conditions:
(a) the club making the appointment is entirely satisfied as to their competency to officiate in accordance with the rules of     competition and are thoroughly capable of discharging their duty of care obligations to players.
(b) appointees must have obtained CRB certification before their first appointment.
(c) appointments shall exclude Under 17/16 age group matches during the twelve month period immediately following the qualification date referred to.”

4.  SECTION RULES APPLICABLE TO THE U13, U15 and U17 AGE GROUPS- Pages 22, 25 and 28 of Handbook.
Rule 2 (e) shall apply in cup competitions associated with the above age groups

5.  SECTION RULES APPLICABLE TO THE U13, U15 and U17 AGE GROUPS- Pages 22, 25 and 28 of Handbook
Add new clause
” The inclusion of a late arriving player in a team must be declared to their opponents manager before the toss. A substitute fielder, if available, shall be allowed during the player’s absence.However, a player shall not take part in a match at which he has not appeared by the time half the agreed number of overs have been bowled in the first innings. Prior to the “cut off” point being reached the player who arrives late may bat or bowl as normal.After the “cut off” point is reached the substitute may be upgraded to the status of player.
A team not ready to start at the scheduled time will forfeit the toss and their opponents will have the choice of innings”

6.  GENERAL RULE
Fixtures on Page 11 of Handbook- Add new paragraph
”The cancellation of a match due to unfit ground conditions or the inability to fulfil a fixture shall be advised to opponents by direct voice communication as the use of e-mail or text messages is unacceptable

7.  WITHDRAWN 

8.  CONSTITUTION & ADMINISTRATION RULE 2. - Amend to clarify the existing rule
”Membership of the league shall run for a period of twelve months from the date of the Annual General Meeting (AGM) when all clubs intending to renew membership are required to submit their team entries for the following season, on the form provided, which also makes provision for the names and contact information of key club officials to be supplied at the same time.
The application for renewed membership will, thereafter, require endorsement by the Executive that may be conditional.Team entries will not, normally, be accepted after the date of the AGM. Completion of outstanding information, relating the club officials shall be sent to the Fixture Secretary, prior to the 1st February, otherwise a fine may be levied at the discretion of the Executive.
Applications for new membership, as opposed to renewed membership, shall be considered separately by the Executive who will make appropriate recommendations for endorsement or rejection by the AGM. Such membership, if agreed, shall be probationary and shall be reviewed at the end of twelve months if the club intends to renew membership”.