Meeting:        Executive Committee Meeting

Venue:          Liversedge Cricket Club 

Date:              Thursday 13^th March 2008 @ 7.30pm

Attendance: Peter Smith, Gordon Cooper, Martin Stubbs, Jack Newsome, Brian Calverley, Steve Holliday,   Richard Seddon, Geoff Lowe, Tony  Larvin 

Apologies:    Philip Akroyd

 Minutes of the January meeting were approved. 

Matters Arising 

• Letter received from David Byrne ref. the Jack Byrne trophy. David would prefer the trophy to be used in a club competitions rather than an inter divisional type match (matches).

Action: Secretary to write to David outlining the reasons for the Under 9 hardball games and also to ask if he would prefer the trophy to be used in the finals day for the Under 9’s competition.

• Horbury Bridge; on receiving the letter informing them of their expulsion rang to say they were having an EGM the following evening and would contact the Secretary of the outcome. No further communication has been received.

 Reports 

      Chairman       

• Joe Lumb presentation night will be held at Cleckheaton CC on April 18^th at 7.30. The cost is £10 and the chairman needed to know by 10^th of April anybody wishing to attend.
• Trophy Returns:  all trophies need to be returned at the April General Meeting. Clubs who fail to return trophies will incur fines of £25.00 per trophy.

Action: Chairman to inform relevant clubs of the trophies which, needed to be returned.

Secretary 

• Nothing to report

      Treasurer 

• Some coaching fees had been paid. Some coaches had returned their money for use within the league.

• The Treasurer had little else to report other than there was nothing to worry about concerning the finances.
  
• Ossett still owe £10 and due to the length of time and reminders a further £10 would be added to the amount.  All agreed.

       Child Welfare 

• It was reported that there would be a complete survey on all CRB’s as many had now lapsed on the three year span.
  
• Both Gildersome CC and Wrenthorpe CC have received correspondence from the ECB and as such the matter is now closed and the coach in question is able to resume his coaching and Age Group Manager responsibilities with immediate effect.
  
• CRB’s had been checked on all personnel participating in the under 14’s tour.

       League insurance            

• It was reported that the umpires association ACU was now defunct and as such the League has insurance cover for six umpires to cover any liability. It was noted that umpires could be insured through the ECB.

Action: Chairman to ask Umpires secretary if this number is sufficient.

       Fixtures 

• The Fixtures Secretary asked for guidance on two issues:

1.  Clubs who could not play any fixtures on their own ground.

2. The number of teams in certain age groups who were causing difficulties in working out fixtures especially when some clubs were asking to play on different days. He stated that the optimum number was 24 teams.

• The merger of the Leeds West Yorkshire League into the CYCL was reported. It is anticipated that this could put a further strain on the HWDJCL as part of the CYCL rules on clubs inclusion is that they run a junior section. 
  
• A debate took place and issues such as clubs with only one team in the League and the possible problems over rain affected days been the main topics discussed. It was also noted that the League was probably now as large as it could be.

• It was pointed out that the Sunday fixtures for some Under 11 matches had no start time listed.

Action: These must all start at 10 o’clock the same as under 13 games.

• It was agreed that for the 2009 season all clubs would be required to play on the allotted day and that their ground be available for home fixtures. If there was an imbalance in the number of teams in a particular section the League may decline a Club or Team inclusion. This decision would be made by the second Thursday in January 2009 at the Executive Meeting.

     60^th Anniversary of the HWDJCL in 2009 

• A discussion took place on the possibilities of staging various events to commemorate this anniversary. The following were put forward as possibilities:

1. Making the 2009 Presentation Evening a more memorable occasion.

2. A match comprising of ex juniors now playing high level senior cricket.

3. The Under 9 representative games could be held as a Jubilee Cup.
          Teams could play representative games from 4 sections within the League covering say 
          South Leeds,  Spen Valley, Wakefield and Calderdale

     Handbooks                       

• The handbooks were distributed to the Executives to deliver to the clubs
  
• The cost of the handbooks had increased by £370 and the £10 fee was not covering the £800 needed.  It was recommended that the fee needed to be £20 per club for the 2009 season.

    Rule Changes 

• Young Umpires:

The Rules Secretary had written to the ECB for guidance on juniors umpiring matches. They had agreed that whilst a juvenile could umpire a game, the Duty of Care must be with an adult present at the game. It was recommended that this be made into a rule for the 2009 season unless there is a ruling made by the ECB before then.

• 50% weather rule:

It was agreed that with the imbalance of numbers particularly with odd numbers of teams within some sections it should be that more than 50% of matches should be completed for results to stand.This would be put forward as a Rule amendment for 2009

Awards for all Grant 

• Tony Larvin had been working on behalf of the League on a grant application from ‘Awards for All’. He reported that the grant would be for use on both a Girls and Boys Tour and all the relevant cost of incurred. He envisaged that grants would be harder to obtain in the foreseeable future as most monies were now been donated to the Olympic Fund. He thought that we should know the outcome of the application by early May.

     AOB 

• It was reported that all deposits had been received for the under 14’s Tour. Measurements had also been given for the clothing. It was hoped that Unison YAS branch may be able to help with sponsorship of clothing for this event.
  
• Fixtures for the tour had been rearranged and there may be issues on driving times so Maurice Brown would act as a third driver if needed.
  
• Andrew Ward had asked if he could sponsor the “Performance of the Week Trophy” given on the under 14’s tour and re name the trophy “The Daniel Ward Trophy”.  All agreed.
  
• All players had been notified of the Joe Lumb presentation evening including Umpires and Mrs Brown.
  
• The under 13’s Taverners bowling award is to be engraved with both James Godden and Jack Gibson. The trophy will also be presented to Jack at the winter nets.
  
• An email had been received from Brighouse CC. The senior cricket section was reported to be in some disarray but the junior section however was in good shape. Brighouse CC asked if they were still eligible to play in the League if they did not have a senior side.

Action: All agreed that as long as they met the rules of the League it did not matter whether they had a senior side or not.

• Heckmondwike Grammar School had asked if the League would go back to using their facilities in the future.  It was reported that there were issues on costs, car parking and availability. It was also noted that the current venue was working well.

Action: Steve Holliday to negotiate with HGS and report back to the League

• It was reported that there could be issues with the under 12’s and a lack of matches being scheduled.  Martin Stubbs informed the meeting that he was planning to use the under 13’s match against the Scarborough League as an under12 event in order to look at the players for the following year.

Meeting closed  @ 9.15pm